Information on entering the details for your events

 Section 1 – Description Date and Time

Event Description – Add a descriptive outline of your event.  Limited to 1000 characters. 

Event Status – Select from:

• Provisional – indicates details for your event have not been finalised, particularly the date. 

Note:  Provisional events do not display on EventWatch.

• To be Confirmed – indicates details for your event have almost been finalised.  This option should be used carefully, to avoid unnecessarily misleading potential attendees. Providing a contact may be useful.

Note:  To Be Confirmed events will be displayed on EventWatch.

• Confirmed – indicates details for your event have been finalised.

Note:  Confirmed events will be displayed on EventWatch.

• Cancelled – indicates your event has been cancelled. 

Note:  Cancelled events will be displayed on EventWatch.

• Postponed – indicates your event has been postponed to another date and time. 

Note:  Postponed events will be displayed on EventWatch. 

Relevant to – Select from:

• Everyone – indicates you wish display your event to everyone     

• Local Community – indicates your event is primarily of interest to people in your local community. 

Note:  Selecting this option means that these events will be displayed on EventWatch, but will only be available for viewing once the 'include local events' button is checked.

 Interest Group – Select from the list of Interest Groups available.  This selection will form an important part of the search criteria.   You can have more than one interest group.

Event Category – The event category should be one or 2 words of your choice and will appear in the search result summary and is used for keyword searches. The event category is displayed on search result listings and allows visitors to quickly and easily find your event.

Additional Search Words – Add key words that will assist in identifying or classifying your event.

Start Date / Time – Must be a date in the future.

End Date / Time - Must be less than 30 days after the start date. Events are sorted on 'end date' so long running events will appear at the end of searches when it is first put on and will gradually move up the list as the end date draws nearer.

Duration – Enter the duration of your event.

 Section 2 – Location and Cost

Eventwatch requires location information to be structured to allow for consistent search results to be provided.  The procedures for entering this data are outlined below: 

Venue – If the venue for your event is a registered venue, select it from the list and all associated details are populated. If it is not a registered venue enter the name of the venue your event will be held at.

Address - Please select the state and then the region your event will be held in. Please note the regions used are based on postcodes and may not align exactly to the many and varied existing tourist, local or statistical (ABS) regions.

Nearest Cross St - This helps people find your event, but may be left blank

Entry fee - Indicates whether an entry fee will be charged.

Cost - Enter the cost details of your event here, including different rates for children etc.

 Section 3 – Contacts and Links 

These details are displayed when someone views your event details. All fields are optional.

Contact Name – Provide a contact name.

Contact Email – Provide the contact email, if wish to be contacted about your event.

Contact Phone – Provide the contact phone number.

Contact Fax – Provide the contact fax number.

Link to Website – Provide a link to your website.

Contact Preferences – Enter any preferences for contact times, or office hours, etc.

Section 4 – Additional Event Information  

This section allows you to add specific information about to how to get to your event and what facilities are provided.  This information is optional but will generally enhance the appeal of your event.  The fields are all self explanatory, and you can add as little or as much detail as you like.